Placing Items on Reserve

Faculty may set aside books, media and readings for student use. Print reserves can circulate outside of the library. e-Reserves are accessible to students via their course pages in Blackboard. 

Overview of Process

  1. View the How to Place a Reserve Request tutorial.
  2. Identify the resource to put on reserve.
  3. Login to ILLiad.
    • On the left menu select "Place a New Reserve Request".
    • Choose to reserve an Article or Book Chapter (e-Reserves), or a Book or Media Item.
    • The requester will be prompted to enter your course information. If not, verify you are using the New Reserve Request form.
    • Provide as much information as possible to help locate the item.
  4. Confirm the materials are in compliance with Copyright Law.
    • Learn more about Copyright & Reserves.
    • The requester must obtain written permission from the author of any student papers/projects or dissertations.
    • If required, the University Libraries will attempt to obtain permissions and will pay applicable permissions fees as the library's budget allows. If the cost is deemed unreasonable or excessive for a particular item, the library will notify the requester and seek possible alternative solutions.
  5. Provide materials, if needed.
    • For materials not currently owned by the University Libraries, faculty may temporarily provide an original copy to be held on physical reserve, until one is purchased by the libraries.
    • For items owned by the University Libraries, Reserves staff will obtain or scan the item.

Please keep in mind:

  • Requests are processed in the order received.
  • Incomplete forms will cause delays.
  • We recommend submitting requests at least 3 weeks prior to the beginning of the semester.
  • If the items are not in the University Libraries' collections and need to be ordered, provide extra time.

Providing Student Access to Reserves

  • Print and Media Reserves
    • Send students to the main Reserves pagelibrary.gmu.edu/reserves​, or link directly to the  Reserve Catalog.
    • Remind students that reserves have limited borrowing periods (e.g., 2hr or 7 days). 
  • e-Reserves
    • Activate your course in Blackboard.
    • Once processed, the requestor will receive an email with a link to your e-Reserves folder. Add the link into the content area of the course page in Blackboard.
    • For assistance, see the How to Link e-Reserves in Blackboard tutorial.

Permanent Reserves

The University Libraries has small “Permanent Reserve" collections.  These consist of items determined - based upon value, usage and/or theft patterns - to require restricted in-library-use only access. This is distinct from Course Reserves, which are linked to a specific course for the length of the term. If you think an item should be evaluated for Permanent Reserve contact your subject librarian.

Contact Information

For questions regarding reserves, please contact the Reserves Team at ereserve@gmu.edu.