George Mason University Libraries
Events And Exhibits Committee
Purpose:
In order to accomplish the University Libraries’ mission to serve
the greater Northern Virginia and Washington, DC metropolitan area, the
Events and Exhibits Committee (EEC) will fulfill this goal for the
University Libraries’ external audiences by planning and
executing library-sponsored events such as lectures and celebratory
proceedings and mounting exhibits. A further purpose of the
EEC’s events and exhibits is to serve the development and
fundraising objectives of the University Libraries.
These activities are consistent with the University Libraries mission
to actively participate in the teaching, learning, and research
activities and to intellectually engage both the Mason academic
community and external community as well. It is therefore
presumed that all activities undertaken by the EEC will be:
- Generally open to the public and the Mason community;
- Scholarly in nature
- Directed toward an external audience, (e.g., not solely for library staff or personnel).
Charge:
The Events and Exhibits Committee is charged with the following functions:
- Create and oversee a process for assigning events and
exhibits proposals, including establishing content criteria consistent
with the EEC’s purpose mandated above.
- Plan creative and thought-provoking special events
and exhibits consistent with the University’s mission and
academic programs, as well as related activities that are timely and
relevant due to current issues and events.
- Recommend to the University Librarian through the
Director of Development events and exhibits proposed by team members,
or that have been submitted or referred to the team for consideration.
- Develop an annual schedule of events/exhibits with
corresponding budget requests for approval by the University Librarian
through the Director of Development.
- Coordinate and where appropriate co-sponsor events and exhibits with other academic or administrative offices.
- Attend to all "production" activities related to special events and exhibits (in consultation with, and supported as appropriate by the Administrative Services Department, Information Technology Unit), including:
- Collaborating with other university offices to create all print and publications materials, (e.g., invitations, brochures, flyers, catalogs, and news/press releases);
- Scheduling facilities and making arrangements with speakers
- Assisting with activities related to exhibits (e.g., selection of items, displaying, labeling, mounting, and scholarship captioning);
- Arranging for catering, if needed
- Initiating related public relations and advertising; and
- Managing invitations for events and handling RSVPs.
Appointment to the EEC is made by the University Librarian, and because the focus of the work is directed to an external audience largely for development purposes, the EEC reports to the Director of Development. Members may serve for two or three year terms, as to ensure continuity of the team. It is recognized that the EEC from time to time, may call upon other staff members beyond the team's membership to assist with individual projects or activities on a volunteer basis.
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