How to Place a Reserve Request

Introduction

The Reserve system allows faculty to set aside books, media, articles, and other materials for the use of students enrolled in a class.

Two types of Reserves Requests

There are two types of reserve requests:

  • e-Reserves: the library will digitize articles, chapters, and selections from books. You will be provided a link to digital copies of these e-Reserves which your students will be able to access through Blackboard. You no longer need to provide copies for e-Reserves.
  • Book and Media reserves: Physical copies of books and media placed on Reserve may be checked by students for short periods from designated libraries.

If you are placing a request for materials you have placed on reserve in previous semesters, you may resubmit those requests.


Getting to ILLiad, the e-Reserves and Reserves Request System

All reserves requests are now submitted through ILLiad on the library website. Before placing e-Reserves or Book and Media Reserves Requests, you will need to access ILLiad. To do so, follow these steps.

  1. To access ILLiad, the Reserves Request System, navigate to the library's homepage at library.gmu.edu. Then, select 'Course Reserves' from the My Library section of the homepage.

    Course Reserves under the My Library Menu
  2. Select 'Place items on Reserve.'

    Place Items on Reserve under Course Reserves Portal
  3. Login using your Mason Username and Password. Your Mason Username is the same as the portion of your Mason email address preceding the @ sign. This is the same page that you use to request items through the Interlibrary Loan and InterCampus Loan services.

    My ILLiad Account login
  4. If this is your first time using ILLiad you will need to complete the Add/Change Personal Information form. You may edit your personal information later from within the ILLiad site.

    Add/Change personal information form
  5. Now, you are ready to submit e-Reserves and Course reserves requests. You will be able to submit more than one e-Reserves or Course Reserves request per login.

    Front page of illiad, ready to submit requests

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Help

Placing an e-Reserves Request

Students access e-Reserves through Blackboard. To place an e-Reserves request, follow these steps.

  1. Select the 'Place a New Reserve Request' option from the menu on the left.

    Place a New Reserve Request
  2. Select the 'Article or Book Chapter' option under the New Reserve Request menu.

    Article or Book Chapter
  3. Complete the request form as fully as possible. Please note that * indicates a required field.

    Request Form
  4. Read the Copyright Terms. Then, select the ‘I Agree with the Copyright Terms, Submit My Request' button at the bottom of the form.

    Copyright Terms Agreement
  5. You will be notified via email when your e-Reserves requests are processed and available. This email will provide you with a URL that you will use to link to your e-Reserves in Blackboard. For information on linking and activating your e-Reserves, see the "How to link to e-Reserves in Blackboard" tutorial.

    Reserve Request Confirmation Email

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Help

Placing Book and Media Reserve Requests

To place a book and media reserves request, follow these steps.

  1. Choose 'Place a New Reserve Request' from the left hand menu.

    Place a New Reserve Request
  2. Select the 'Book or Media Item' option under the New Reserve Request menu.

    Select Book or Media Item
  3. Complete the Request Form as fully as possible. Please note that * indicates a required field.

    Book Request Form
  4. After completing the form, choose the 'Submit Request' button at the bottom of the form. This will complete your request.

    Submit Book Request Form
  5. You will need to submit a request for each item that you wish to place on reserve.

    Submit More Book Request Forms if Needed

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Help

How faculty/staff may place requests for materials used in previous semesters

To re-submit book and media reserves requests, follow these steps.

  1. If you have not already done so, login to your Illiad account

    Login to ILLiad
  2. In the menu select the 'My Requests' option. This is option is in the left hand column.

    Select My Requests
  3. In the menu select the 'Requests In Processing' option.

    Select Requests in Processin
  4. A list of all the finished requests appears. Only requests with the status of "Reserve Request Finished” are eligible for re-submission.

    List of Finished Requests
  5. You will also need to check if the reserves are item types eligible for re-submission. Only the "ReserveArticle" and "ReserveBook" types are eligible.

    Item Types ReserveArticle and ReserveBook
  6. Select the Transaction number of the item you wish to re-submit. These will be in the left-hand column.

    Select Transaction Number
  7. Click the 'Clone Request' link. This is at the top of the page.

    Clone Request
  8. The request form will load with all the item fields filled in. Update the Course Information fields to reflect course number as well as the desired semester and location .

    Update Course Info
  9. Review the item information. Be sure to add any applicable notes.

    Review Item Information
  10. Read the Copyright Terms. Then, select the ‘I Agree with the Copyright Terms, Submit My Request' button at the bottom of the form.

    Submit Request

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Help

Reserve Policies

  • Requests are processed in the order received.
  • Incomplete forms will likely cause delays.
  • We recommend submitting requests at least three (3) weeks prior to the beginning of the semester.
  • If the items are not in the University Libraries' collections and need to be ordered, give extra time.
  • e-Reserve requests will generate a confirmation email, but requests that books and media be put on physical reserves will not generate a confirmation email.
  • If you need to put a personal copy of an item on reserve, note this on the form.
  • You will make a separate request on ILLiad for each item you put on reserve.
  • Requests must comply with current copyright laws and University intellectual property policies.

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Help

Additional Questions and Help

If you have trouble placing a request, or have questions about your request, please contact the Reserves team at ereserve@gmu.edu.

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Creative Commons License

How to Place a Reserve Request is licensed under a Creative Commons Attribution 4.0 International License

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