UDTS Resources

UDTS is here to help you create, complete, and submit your thesis or dissertation to us. To do so, we offer a variety of resources that will assist you in formatting your document.

Forms and Documents

Additional Resources

 

University Thesis and Dissertation Guidelines

These Guides and Instructions are excellent resources to use when creating your thesis or dissertation. They clearly outline the university's requirements for the creation of documents by Mason students.

If you are using Word, but you do not wish to use the Interactive Template (see below), we recommend that you use these guides to format your document correctly:

Thesis, Dissertation, or Project Guide for Preparation and Formatting

Quick Reference Guide

 

Interactive Template

The Interactive Templates were updated May 18, 2016. When using the Interactive Templates, always make sure you read the instructions first.

  Instructions Interactive Template
Windows Instructions for Windows version of the Interactive Template Windows version of the Interactive Template
Mac Instructions for the Mac version of the Interactive Template Mac version of the Interactive Template

 

Always make sure you are using the correct Signature Sheet.

 

LaTeX

We offer the following LaTeX templates as a courtesy. We are not LaTeX experts, and no one currently working in or affiliated with UDTS or DoIT created these templates. Furthermore, no one in UDTS or DoIT can manipulate the LaTeX code. If you choose to create your thesis or dissertation using LaTeX, we can check the final product, in its PDF form, but we cannot manipulate the code at all. You will need to find someone in your school/college/program to assist you with LaTeX, because we cannot.

LaTeX Style File for Master's degrees

LaTeX Style File for Doctoral degrees

 

Forms

When you are ready to submit the final version of your thesis or dissertation, there is certain paperwork you will need to complete and turn in as well.

All Master's and Doctoral students writing theses and dissertations must turn in completed, signed copies of the following forms to our office on or by the Final Submission deadline in order to graduate within their intended semester of graduation:

Transmittal Sheet

ETD Submission Form

Embargo Request Form

Please note: Even if you choose not to delay the availability of your final document in MARS through an embargo, you still have to complete, sign, and submit an Embargo Request Form. If you choose to delay your work's availability in MARS, you will need to collect the signatures of your Committee Chair and the Graduate Associate Dean of your college/school on the ERF. If you do not choose to delay (embargo) your work's availability in MARS, you do not need to collect their signatures. Some Mason units require immediate availability of all student dissertations and do not permit embargo of any length under any circumstances.  Please check with your academic program before submitting an embargo request.

In addition to completing, signing, and turning in all the forms listed above, Doctoral students are also required to complete the following steps:

 

Workshops

We have scheduled workshops for the Spring 2017 Semester. You can view and sign up for them through University Library Calendars. On that page, under "Category," choose "Dissertation & Thesis Services." We offer workshops on both Process and the Interactive Template; please sign up for any or all sessions you find useful. You can further narrow the choices by specifying the campus under "Campus."

 

 

Office Hours

At any of Mason's campuses, we're available to meet with you for information sessions, formatting issues, Submission Consultations, and Final Submission appointments.  

Our office is located on the Fairfax campus, in 2005 Fenwick Library. Our regular office hours are Monday - Friday, 9:00 a.m. - 5:00 p.m. You can view our upcoming availability at the Fairfax campus and make an appointment through LibCal.

 

We also hold monthly hours at both the Arlington and Science & Technology campuses. Please email us to set up a time to meet between 12:00 and 8:00 p.m. on any of the following days:

 

Arlington Campus

Tuesday, June 13

 

Science & Technology Campus

Tuesday, May 30

 

Understanding U.S. Copyright Law can be complicated. Maybe you're trying to ensure that you are fairly and legally using quotes, graphics, photographs, and other materials created by an outside source. Maybe you want to make sure you understand your own rights as the creator of materials (in this case, theses, dissertations, and projects).

Whatever the case, the Scholarly Communication and Copyright Office at Mason can help. UDTS frequently works with the Copyright Resources Office to assist our students. Please contact them with any questions about fair use of materials in your own document, or with questions concerning your own rights as a creator.

 

University Registrar

The Registrar at George Mason University is an excellent resource for many of your questions. You can access information about the following:

Academic Calendar

This resource is especially important, because you need to be aware of final submission dates for each semester. Here are some upcoming final submission dates:

Summer 2017 Special Registration: 5:00 p.m. on Friday, May 19. However: UDTS Coordinator Sally Evans has to be out of the office that day for a prior commitment. If you are planning on submitting your materials to our office for Summer 2017 Special Registration, please do everything you can to submit your materials to our office by Thursday, May 18, at 5:00 p.m. If you cannot turn your materials in to our office anytime between 9:00 a.m. on Tuesday, May 9 and 5:00 p.m. on Thursday, May 18, please let us know as soon as possible.

Summer 2017: 5:00 p.m. on Friday, August 4

Fall 2017: 5:00 p.m. on Friday, December 8

 

Graduation

Turning in your thesis, dissertation, or project to UDTS is just one element of the entire process you must complete in order to graduate. There are other steps, specific to each department, college and school, and specific to George Mason, that you must complete as well. Contact the Registrar's Graduation Services department with further questions.

 

Catalog

If you have any questions or need any further information about classes, fee payment, tuition, and admission, the University Catalog is an excellent resource.

 

Special Registration

The Special Registration deadline for Summer 2017 is 5:00 p.m. on Friday, May 19. HOWEVER: UDTS will be closed on that day, as UDTS Coordinator Sally Evans has to be out of the office due to a prior engagement. If you are planning to graduate under Summer 2017 Special Registration, please do everything you can to turn in your materials to our office by 5:00 p.m. on Thursday, May 18, as UDTS will not be open at any point on Friday, May 19.

Please review the rules governing Special Registration. University Dissertation & Thesis Services is not authorized to grant extensions for the final submission of theses and dissertations--that decision is ultimately up to your department, and to the Registrar. Special Registration final submission deadlines are as follows:

Under Special Registration, you will still have to fulfill all University requirements in order to graduate. Your thesis or dissertation still has to go through a format review; you still have to have a submission consultation; and you still have to turn in your final document, along with all necessary paperwork, by the above date.

Special Registration for Graduation Request Form